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The Chairman Mr. M. McGrevy opened the meeting at 9.45 am.
Minutes and matters arising:
11-001. Re 10-048. It was noted that what was proposed should have included after the words ‘accept the quote’, “and agreed to the contract”. It was also noted that a letter will be sent to Mr Brian Palmer Haulage on this matter.
11-002. Re 10-059. It was noted that the correct wording should read, “to welcome the Ladies and Guests.”
11-003. Re 10-053 (h) It was highlighted that this proposition had been omitted from the voting paper.
11-004. It was proposed and seconded to accept the minutes as a true record. This was carried.
Correspondence:
11-005. The Chairman read out the following correspondence: -
1. A letter from Mr. J. Rattledge, re clashing of race dates with the Midlands NFC. This was noted.
2. Two items of correspondence, one letter from Mr. M. Bulled re splitting Section E and a letter from Mr. S. Heywood re splitting section L. After a lengthy discussion, it was proposed and seconded not to split Section E or L. This was carried with 11 votes for.
3. A letter from Mr. S. Richards, editor of the B.H.W. re sponsorship. This letter was noted and the Secretary will reply accepting this kind offer of sponsorship.
4. A letter from Mr. S. Richards, editor of the B.H.W., thanking the T.N.F.C. for his invite to the presentation of the T.N.F.C. etc. This letter was noted.
5. A letter from Mr. G. G. Cooper stating that he will not be standing for re election on the management committee for the 2011 season. This letter was noted.
6. A letter from Mr. Richard Taylor, Managing Director of Taylors Choice, (Venue of the Crewe Marking Station), stating that they will not be able to accommodate The National Flying Club as a marking station for the 2011 season. This letter was noted and a response is to be sent thanking them for all their past help and co-operation whilst the club marked there.
7. A further e-mail from the RPRA dated 20th December re sending rings out on the 29th yet the R.P.R.A. website stated they sent their rings out on the 22nd December. This was noted.
8. A letter from Mr Peter Humphries from the Midlands National re reimbursing costs to those who have reviewed race points. (It was noted that Nantes may become available and confirmed later and that the Saumur race point isn’t suitable.)
9. A letter from Mr. C. A. Pritchard re a new marking station at Tipton in the Midlands. After some discussion, it was proposed and seconded not to open this marking station. This was carried.
10. A letter from Mr. P. Joliffe re a trophy donated by Mr. R. Howey for the 1st bird in Section H from the Grand National race. It was proposed and seconded to accept this trophy. This was carried.
11. An e-mail from Mr. D. F. Cook re an offer to hire, (All costs to be paid by The National Flying Club on an agreed rate to include fuel, labour, transport and ferry crossing.), a Geraldy transporter, which can carry up to 1,000 birds. This offer was noted.
12. A letter from Mr. H. Bratt & Son regarding his proposition being omitted from the ballot paper. This was noted.
13. A letter from Mr. Ron Crook informing the committee he will not be re-applying for Press Officer for the 2011 season. This was sadly noted. A vote of thanks was given for the wonderful service Mr. Crook has supplied the N.F.C.
Race Program
11-006. A report was given on a visit to France to review race points. It was highlighted and noted that a change of race points may occur re Saumur/Cholet, to Nantes.
2011 Prize Money, Nominations, Sponsorship.
11-007. It was proposed and seconded to keep the prize money pay out the same as in the 2010 season which was: - 1st Open, £350; 1st Sections £100; and for the nominations etc., to remain the same prices and payouts as in the members handbook. This was carried. It was noted that Mr. P. Naum will see if he can get sponsors at Blackpool.
11-008. There was a discussion re the money raised from fund raising to cover the Tarbes Int. In 2010.
Clock Stations.
11-009. The Chairman read out the following clock station correspondence: -
Marking Stations and Transport.
11-010. a) The Chairman invited Mrs. J. Froggatt to speak re Crewe Marking station. It was noted that Mr. J. R. Sutton has offered his premises as a replacement to Taylors Choice Crewe marking station venue with Mrs. J. Froggatt as I/c. After some discussion, re costs and the number of markers used in the past, it was proposed and seconded to accept. This was carried.
b) The chairman informed the meeting that he has spoken with some marking station re their costs.
c) A lengthy discussion took place regarding Frome and Kingsteignton marking stations. It was noted that costs, convoyer drivers hours and time at the docks were highlighted. It was proposed and seconded to look at the possibility to open Sedgemoor if available and possibly close Frome and Kingsteignton. This was carried.
d) It was noted that Mr. J. Edwards won’t be re applying for the position of Transport Manager for the 2011 season. The Secretary will send on, numbers away etc., to the hauliers. The Chairman and Treasurer will review any further matters that arise. It was proposed and seconded to give a vote of thanks to Mr. J. Edwards for his fantastic service to the club. This was carried.
e) It was noted that there was some discussion re marking station expense sheets not being received and/or not sent correctly.
2011 Season Dinner guests etc.,
11-011. a) The Chairman invited Doreen Kneller to speak. Doreen informed the meeting that Gloria Hunniford may come as our Chief Guest. It was noted that Mr. M. McGrevy will receive the seating bookings.
b) It was noted that the 2012 Season Dinner, could be held in November, the date to be confirmed, the venue at Hinckley Island, if the price is acceptable? This matter was left in abeyance.
c) It was noted re the presentation evening, that the presentation of the Tarbes Grand National will take place last although prior to the average cups/trophies.
Any other business.
11-012. Mr. R. Crook informed the meeting of the Croddy Nom auction which has raised approximately £1,000 prize money per race and that approximately 95 members have joined so far. With more members joining, the prize money will become much higher.
11-013. The Secretary was asked where the lists of debtors to the club were, as the individual wished to chase them up. It was highlighted that debtors will be sorted re R.P.R.A. rule 174 which states: -
“Arrears 174. Should any member of an Organisation at 1st April in any year be in arrears for any sum owed to the organisation the secretary of the Organisation shall send him a recorded delivery letter notifying him of the balance of his account in detail. The member shall be debited with the postal charges incurred and shall be notified that unless a remittance is received or the debt disputed within 21 days he will be suspended by the Organisation and reported to the Local Region. The suspension shall be noted in the Organisation’s minute
book prior to the notification being sent to the Local Region.”, and that computer problems had complicated matters for the 2010 season.
11-014. It was proposed and seconded to hold next year’s Annual General Meeting on Saturday 14th January 2012. This was carried.
11-015. It was proposed and seconded for the next meeting to be on Wednesday 6th April. This was carried.
11-016. It was proposed and seconded to pay £75.00 to Alveley Sports and Social Club for allowing us to use their premises and for food etc. This was carried.
11-017. It was proposed and seconded to give 20 free rings to members aged 16 and under. This was carried.
The chairman closed the meeting at 13.00 hrs.
The Chairman opened the meeting at 12.00 o’clock.
The Chairman asked the members to stand for a minutes silence in respect of those members that have passed away.
Minutes of the Previous Annual General Meeting
The Secretary read out the minutes.
It was proposed and seconded to accept the minutes as a true record. This was carried.
Accounts
The Honorary Treasurer Mr. P. Naum gave a comprehensive report on the accounts. It was proposed and seconded to pass and accept the accounts. This was carried.
Secretaries Report
A question was asked if the problems with the computer program have now been sorted. The secretary informed the meeting that all problems were sorted that were currently known or had been encountered. There was a proposed vote of thanks and hope that the Secretaries were with us for many years to come. This was seconded and was carried. It was proposed and seconded to accept the Secretaries report. This was carried.
Honorary Treasurers Report
Some questions were asked on the costs re fuel transportation increases and a possible increase in birdage. The Treasurer Mr. P. Naum informed the meeting that with a profit on the accounts of approx £16,000.00 we shouldn’t change the birdage for the 2011 season, it was noted that subs had increased by a £1 as well. It was also noted that The National Flying Club weren’t getting a discount on the purchase of its rings when other organisations were. It was noted that we should approach the R.P.R.A. for the discount on the purchase of rings. It was proposed and seconded to give a vote of thanks to Mr. P. Naum and to accept the Honorary Treasurers report. This was carried.
Election of Officers
President
It was proposed and seconded for Mr. F. Sharman. This was carried.
Chairman
It was proposed and seconded for Mr. M. McGrevy. This was carried.
Honorary Treasurer
It was proposed and seconded for Mr. P. Naum. This was carried.
Life Vice President/s
There were no new Life Vice Presidents nominated.
Committee Members
Section A
No members stood for section A.
Section B
No members stood for section B.
Section C
No members stood for section C.
Section D
It was proposed and seconded for Mr. P. Naum and Mr. P. Pym. This was carried.
Section E
It was proposed and seconded for Mr. M. Gilbert and Mr. P. J. Wells. This was carried.
Section F
It was proposed and seconded for Mr. E. Kelly and Mr. P. Gilbert. This was carried.
Section G
It was proposed and seconded for Mr. R. King. This was carried.
Section H
No members stood for section H.
Section I
It was proposed and seconded for Mr. S. Redfern. This was carried.
Section J
It was proposed and seconded for Mr. R. Scriven and Mr. E. Watkins. This was carried.
Section K
It was proposed and seconded for Mr. M. McGrevy. This was carried.
Section L
It was proposed and seconded for Mr. G. Hilson. This was carried.
Vice President/s
It was proposed and seconded for Mr. E. Watkins and Mr. M. McGrevy. This was carried.
Accountant
It was proposed and seconded for A. M. Gale. This was carried.
Bankers
It was proposed and seconded for Barclays Plc. This was carried.
Press Officer
It was noted that Mr. R. Crook will not be re-standing for the position of Press Officer. This position appointment will be left in abeyance and the post will be advertised.
Convoyers
It was noted that we have three applications at this moment and the positions will be advertised and appointments made at the next committee meeting.
Propositions
The Chairman read out the result of the voting for the 2011 season: -
General Rules
G. G. & C. J. Cooper, PEASEDOWN ST JOHN, proposed: General Rule 4. After the word, “post”, in paragraph five insert, “or through NFC website using the appropriate forms”. This received 249 Votes for, 58 votes against with 13 abstained.
M. McGrevy & Co., ROTHERHAM, proposed: General Rule 7. Delete the words, “and as to the programme for the ensuing season”. Delete the word, “January”, and replace with, “February”. General Rule 30. Delete the words, “and A.G.M.”This received 212 votes for, 92 votes against with 16 abstained.
M. McGrevy & Co., ROTHERHAM, proposed: New General Rule. “Should a vacancy exist for a Section representative for whatever reason, the committee has the right to co-opt members on to the committee to fill said vacancy”.This received 228 votes for, 84 votes against with 8 abstained.
Racing Rules
M. McGrevy & Co., ROTHERHAM, proposed:Racing Rule 11. Delete in its entirety and replace with: - “Entry form A or any other acceptable form of entry together with all fees must be received by the secretary on the Monday before a Thursday marking or on a Saturday prior to a Wednesday marking, entries received after the stipulated day may be refused. No extra birds will be accepted at marking stations.”This received 220 votes for, 95 votes against with 5 abstained.
P. West, RETFORD, will propose:Racing Rule 26. After the words, ‘first bird’, insert, “and their first bird only.”This received 212 votes for, 97 votes against with 11 abstained.
M. McGrevy & Co., ROTHERHAM, will propose:Racing Rule 31. Delete the last sentence.This received 136 votes for, 164 votes against with 20 abstained.
The chairman closed the meeting at 12.50 hrs.
